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Welcome to CAPS Online Support


About CAPS Online Support

Coming Summer 2021, the Administration for Children's Services (ACS) will be launching the CAPS Online system, a new web-based childcare attendance reporting system. All ACS child care providers will be required to use this system to record and submit daily time in and time out attendance online, using a computer, tablet, or smartphone. CAPS Online is easy to use and, because of its electronic nature, will help to increase accuracy in record keeping as well as facilitate faster payments to child care providers.

The New York Early Childhood Professional Development Institute

The ACS has contracted with the NY Early Childhood Professional Development Institute (The Institute) to assist with the launch and use of the CAPS Online system. The Institute will be responsible for providing training and technical assistance to providers using the system. During the Spring and Summer of 2021, The Institute will be hosting a series of training events aimed at preparing providers to use the CAPS Online system (training is optional).

Resources

Licensed and Legally-Exempt (Informal) Providers

The video tutorials and written guides below are for licensed and legally-exempt (informal) childcare provider and provide guidance on using the CAPS Online system

 

Voucher Programs

The video tutorials and written guides below are for center-based childcare providers and provide guidance on using the CAPS Online system

For more help with CAPS Online, or any questions contact: CAPSOnline@earlychildhoodny.org
You can also find more information by visiting
the ACS website .
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About Goals

Your goals describe specific areas that you are working on (or plan to work on) to improve or maintain the quality of your program. Goals connect your quality improvement work to the QUALITY standards and your rating and allow you to schedule and prioritize chunks of work in your progranm. Goals group together and organize related action items (tasks) and provide a narrative framework to keep you, your program, your QIM and Central Office on the same page.

Goal Scope and Scale

You have a lot of flexibility in developing QI Goals, but some rules of thumb help keep Goals useful, readable, and manageable:

  • Time: A Goal should be achievable roughly within a rating cycle, If you are struggling to put even an estimated end date on a Goal, it may be too broad. Ideally, several Goals will fit (with some overlap) within a rating cycle.
  • Standards: A Goal should roughly fit within a standard subcategory. This is flexible, of course, but if your Goal is spanning multiple standard categories, it may be too broad.
  • A Goal may be too small if it can be accomplished in one or two small steps.
  • A Goal may be too broad if you can't define concisely how you will know when it is complete.
Goal Label

The goal label is simply a brief title that allows you to distinguish this goal from others in a list or report. The more robust description of the Goal comes in the Goal statement below.

Think of it like naming a file on your computer so that later you can recognize it. This label will appear on your goal as a "title" along with your Goal statement, as well as being the identifier in drop-down or selection lists for viewing/using Goals.

Goal Statement

What is your goal?

Goal Rationale / Inspiration

Where did this goal come from? What in your rating and/or conversations about the program led to the development of this Goal? Why is this particular area of quality improvement a priority?

Quality Impact

How will the quality of the program improve? What will be different about the way the program works, looks and feels? How will children, families, the director and staff experience the program differently?

Goal Activity Summary

Summarize / brainstorm the actions you think you'll need to take to accomplish this goal. You'll be defining specific action items as you go, but record the big picture here. What practices will need to change? Who will need to be involved? What will need to be purchased? What training/coaching will be needed?

Goal Existing Resources

What existing strengths and resources will help this goal be successful?

Goal Barriers

What factors, events or concerns might prevent you from accomplishing this goal? If you've attempted to make these changes in the past, what barriers arose and prevented you from following through? What resources or information could help you overcome these barriers and accomplish this goal?

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