Office Operations Coordinator

Description:

The NY Early Childhood Professional Development Institute (the Institute) is a unique public/private partnership that brings together a range of City agencies, a consortium of private funders, and the nation’s largest urban university to create a center that provides and coordinates training and career development services for all individuals who work with children ages birth to 8 in New York.

The Office Operations Coordinator will provide administrative support to the Administrative and Budget Manager and Institute staff.

Responsibilities:

Reporting to the Administrative and Budget Manager, the Office Operations Coordinator will:

• Perform basic record-keeping duties, including but not limited to processing payroll timesheets, maintaining time and leave calendar, and processing invoices and reimbursement requests for assigned budgets, and daily mailroom drop off/pick ups.
• Monitor assigned budgets and report status of budgets to Administrative and Budget Manager on a periodic basis.
• Support Administrative and Budget Manager in human resource functions by processing job postings, new hire applicants, terminations, and maintaining all files.
• Maintain information systems/databases, office management policies and procedures, and office supplies.
• Manage office systems, including equipment inventory, computers, and paper files.
• Assist Directors with the preparation of reports to partners and funding agencies.
• Work with central office staff to ensure RF procedures are followed.
• Work with the CUNY operations staff, and Institute staff to ensure building issues are resolved.
• Coordinate other activities as needed with Directors and Executive Assistant.
• Other duties as assigned by the Administrative and Budget Manager and Executive Director.

Qualifications: