Office Operations Coordinator

NY Early Childhood Professional Development Institute
Date Posted: 10/12/2017
Salary / Wage: 40,000 - 45,000
Location: Brooklyn, New York
Job Type: Administrative

Description:

The NY Early Childhood Professional Development Institute (the Institute) is a unique public/private partnership that brings together a range of City agencies, a consortium of private funders, and the nation’s largest urban university to create a center that provides and coordinates training and career development services for all individuals who work with children ages birth to 8 in New York.

 

The Office Operations Coordinator will provide administrative support to the Administrative and Budget Manager and Institute staff.

Responsibilities:

Reporting to the Administrative and Budget Manager, the Office Operations Coordinator will:

  • Perform basic record-keeping duties, including but not limited to processing payroll timesheets, maintaining time and leave calendar, and processing invoices and reimbursement requests for assigned budgets, and daily mailroom drop off/pick ups.
  • Monitor assigned budgets and report status of budgets to Administrative and Budget Manager on a periodic basis.
  • Support Administrative and Budget Manager in human resource functions by processing job postings, new hire applicants, terminations, and maintaining all files.
  • Maintain information systems/databases, office management policies and procedures, and office supplies.
  • Manage office systems, including equipment inventory, computers, and paper files.
  • Assist Directors with the preparation of reports to partners and funding agencies.
  • Work with central office staff to ensure RF procedures are followed.
  • Work with the CUNY operations staff, and Institute staff to ensure building issues are resolved.
  • Coordinate other activities as needed with Directors and Executive Assistant.
  • Other duties as assigned by the Administrative and Budget Manager and Executive Director.

Qualifications:

A Bachelor’s Degree in a related field from an accredited institution.

Professional Experience and Skills:

  • Two years related administrative experience.
  • Knowledge of major office computer hardware and software applications including but not limited to Word, Excel, Access, Publisher, and PowerPoint.
  • Experience with Adobe Illustrator and Adobe InDesign preferred but not required. 
  • Ability to work effectively with staff, associates, and internal and external constituents.
  • Ability to work with diverse ethnic and cultural organizations and individuals.
  • Spanish speaker preferred but not required.

  

Salary: $40,000-$45,000

Application Instructions:

Please submit your cover letter and resume via Research Foundation website at:

https://www.rfcuny.org/careers/postings?pvnID=VA-1710-002123

THE RESEARCH FOUNDATION OF THE CITY UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION/AMERICANS WITH DISABILITIES ACT EMPLOYER